The Intelligent Automation Workflow

1. File Detection: Google Drive automatically identifies when new invoice PDFs are uploaded to a designated folder

2. AI Processing: LlamaParse analyzes the document, extracting vendor information, invoice numbers, dates, line items, and totals regardless of format

3. Data Structuring: The system organizes extracted data into properly formatted records

4. Database Storage: All information is automatically saved to Airtable with proper relationships maintained between invoices and line items

5. Verification Ready: Finance teams can quickly review results and take action on the processed data

This solution requires minimal technical overhead with straightforward, no-code configuration of existing cloud services.