The Workflow Process

1. Email Monitoring: Continuously scans Gmail inbox for new messages
2. AI Analysis: Evaluates email content to identify meeting requests using natural language processing
3. Detail Extraction: Recognizes meeting purpose, duration, and timeframe preferences
4. Calendar Integration: Queries Google Calendar API to identify available time slots
5. Response Generation: Composes personalized emails with multiple meeting options
6. Automated Sending: Delivers professional responses without human intervention

This n8n workflow requires minimal setup with Gmail and Google Calendar integrations, operating autonomously once configured. The solution works with your existing tools—no new software for recipients to learn or use.